Roles and Responsibilities

“Attachment C”

Papua New Guinea, Country coordinating mechanism (ccm)

Terms of reference

Date Approved: 1 October 2015

Introduction

  1. The Country Coordinating Mechanism in Papua New Guinea (“the CCM”) is established in response to requirements and recommendations of the Global Fund to Fight AIDS, Tuberculosis and Malaria (“Global Fund”).

Terms of Reference

  1. This document is the Terms of Reference for the CCM in Papua New Guinea.
  2. These Terms of Reference shall take effect the day they are approved by a two-thirds majority vote of the CCM. Subsequent modifications to the Terms of Reference also require a two thirds majority vote. “Two-thirds” means two-thirds of voting members present at the time of the vote.

Mandate

  1. The mandate of the CCM is to discuss, approve and submit viable and appropriate proposals to the Global Fund, and to monitor, evaluate and support the implementation of projects that are initiated by the CCM and financed by the Global Fund.

General Principles

  1. The CCM adheres to the principles of broad and inclusive participation, democratic decision-making, full transparency, cooperative partnership, and efficient operation.

Rights and Responsibilities

  1. Individual rights:

Individual members of the CCM have the following rights:

  • The right to nominate people for CCM positions such as Chair and Vice-Chair, and to stand for such positions.
  • The right to vote on any matter put to a vote.
  • The right to participate in all discussions and activities of the CCM.
  1. Individual responsibilities:

Individual members of the CCM have the following responsibilities:

  • Respect these Terms of Reference
  • Attend and participate in CCM meetings in a timely and responsible manner
  • Freely share relevant experiences and information
  • Respect CCM decisions.
  • Consult regularly with organisations and individuals within their sector with an aim to fairly and accurately representing their views and concerns at CCM meetings.
  • Openly declare when the CCM is discussing an issue which could have an impact on them or their organisation, and offer to leave the room, and/or to refrain from voting, during that discussion and/or decision.

 

  • Inform the CCM Secretariat of absence from any CCM meeting, which is to be minuted. Any CCM member having 2 unexplained absences in any one year will be removed as a member of the CCM. A member so removed must be replaced from the constituency that the member represented at the time of removal.
  1. CCM Responsibilities:

The CCM has the following responsibilities:

  • Develop, modify and implement these Terms of Reference.
  • Prepare, coordinate, review, and submit project proposals to the Global Fund that meet the requirements of the Global Fund and that are in line with national AIDS, tuberculosis, and malaria priorities and programs.
  • Respond to inquiries from the Global Fund concerning these proposals.
  • Propose to the Global Fund who should be the Principal Recipient(s) (“PR(s)”) for CCM-initiated projects financed by the Global Fund.
  • Choose the Sub-Recipient(s) (“SR(s)”) for these projects, except when the CCM delegates this responsibility to the PR(s).
  • Monitor and evaluate the performance of the PR(s).
  • Monitor and evaluate the performance of the SR(s), except when the CCM delegates this responsibility to the PR(s).
  • Approve major changes in program implementation plans and budgets.
  • When necessary, submit to the Global Fund requests for continued funding for each approved grant, prior to the end of the two years of initially approved financing.
  • Carry out an annual evaluation of the effectiveness of the CCM.